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AP automation: capturing and matching incoming invoices automatically Every invoice checked. Your team only sees what deviates.
E‑invoices arrive as XML, alongside PDFs and paper. Our AP automation takes in every format, checks the data, matches it against purchase order and delivery note and hands it over to your accounts department, prepared.
Free, no strings attached. If you like, with a written assessment of your project.
AP automation in five steps
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Step 1: Receive
One entry point for everything: mailbox, portal or scan. E‑invoices are checked technically and faulty files flagged.
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Step 2: Read
XRechnung and ZUGFeRD are read directly. PDFs and scans are read by the AI: supplier, line items, amounts, tax rates, bank details.
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Step 3: Check
Mandatory details, calculation errors, duplicate invoices and changed bank details stand out immediately.
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Step 4: Match
Quantities, prices and terms are compared with the purchase order and the delivery note. If everything fits, the invoice is ready for approval.
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Step 5: Hand over
The posting proposal and the document go to accounting or ERP, the original to your document storage. Approval follows your rules, for example by management above a certain amount.
What matters
What makes good invoice processing, regardless of the tool.
- Keep the original. For an e-invoice, the XML file is the original, not the visual view.
- Protect bank details. A changed bank account is a common route for fraud and is always put in front of a person.
- Clear approval rules. Who approves at which amount, which cost centre and which deviation is defined.
- Traceable. Every step is logged, every figure points to its place in the document.
Honestly When it is worthwhile and when not.
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It is worthwhile
with regularly large numbers of invoices, with invoices that have many line items and wherever checks against purchase order and delivery note are required.
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It is rather not worthwhile
with a few invoices a month. Then the functions of your accounting software are often enough, and we will tell you so.
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Your programs stay
We connect accounting, ERP and document storage through the routes these programs provide. New software only where it is really needed.
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Trial operation first
The process first runs alongside your current work. Only when the results are right does it take over.
All statements describe typical processes, not client projects.
Frequently asked questions about incoming invoices
How do I receive e-invoices?
An email inbox is enough for receiving. But for the invoice to be readable, checked and posted, you need software or a process that handles the XML file and keeps it in its original form.
Does it work with our accounting software?
In most cases yes, provided the program can import data or accept it through an interface. We check this before you decide.
What happens if the AI reads something wrongly?
Uncertain points are flagged and put in front of a person. With e-invoices the data comes directly from the file, so the risk is lower than with scans.
Where is our invoice data stored?
Wherever possible on servers in the EU. You receive a data processing agreement, and the automation gets only the rights it needs.
What does it cost?
That depends on the number of invoices, the connected programs and the checking rules. Before the start you receive a written proposal. Without your approval, no costs arise.
How many invoices go through your company each month?
Tell us how invoice receipt runs today. We will reply personally, free of charge and without obligation.
As of October 2026, checked against the text of the law. General information, not legal or tax advice.